Our Policies
As a UK registered charity, BUDS-UK operates to the highest standards of governance, safeguarding, and financial accountability. Our full policy suite is published here for trustees, members, partners, donors, and the public.
Why We Publish Our Policies
Transparency is a core value at BUDS-UK. Anyone who works with us — whether as a trustee, volunteer, beneficiary, partner, or donor — should be able to see exactly how we operate.
The policies on this page have been written and approved by our Board of Trustees and align with guidance from the Charity Commission for England and Wales (Charity No. 1081305). Each policy is reviewed periodically. If you have a question about any policy, please contact us.
Governance
How BUDS-UK is governed and how trustees conduct themselves.
Code of Conduct for Trustees and Co-opted Members
Expected conduct for individuals serving as Board of Trustees (BOT) and co-opted members of the Executive Committee.
Read policyConflict of Interest Policy and Procedure
Protects the integrity of BUDS-UK's decision-making process and the reputation of trustees, volunteers, and consultants.
Read policyDisciplinary Policy and Procedure
How BUDS-UK manages disciplinary actions through formal investigations, hearings, appeals, early resolutions, and settlement agreements.
Read policySafeguarding
Protecting people who interact with BUDS-UK from harm.
Safeguarding Policy
Protecting children, young people, and adults at risk from harm, abuse, neglect, or exploitation across all BUDS-UK activities.
Read policyAnti-bullying and Harassment Policy
BUDS-UK maintains a zero-tolerance policy towards bullying and harassment, with clear reporting and resolution procedures.
Read policyFinancial
Controls and accountability over funds and assets.
Internal Financial Control Policy
Safeguards BUDS-UK's assets, ensures integrity of financial information, and ensures compliance with legal and regulatory requirements.
Read policyFinancial Accountability Policy
Implements appropriate financial controls covering all payment methods and ensures funds are handled with full accountability.
Read policyReserve Policy
Ensures the stability and sustainability of BUDS-UK's mission, operational emergencies, and ongoing projects.
Read policyOperational
How we plan, run, and review the work we do.
Communication Policy
Guidelines for clear, concise communication among members, partners, and external stakeholders, including the Charity Commission.
Read policyIn-house Complaint Procedure
Process for any member of the public, BUDS-UK member, or partner organisation to make a formal complaint about a trustee or the Board.
Read policyRisk Assessment Policy and Procedure
Identifies actions necessary to comply with legal requirements and to make suitable and sufficient assessments of risks.
Read policyProject Application Process and Procedures
A unified pathway for accepting and executing projects that benefit underprivileged communities, with approval, risk assessment, and monitoring.
Read policyWebsite
Policies governing your use of this website.
Website Privacy Policy
How BUDS-UK collects, uses, and protects personal information provided through our website, donation forms, and contact channels.
Read policyCookie Policy
The cookies our website uses, what they do, and how you can manage them.
Read policyWebsite Terms of Use
The terms governing use of the BUDS-UK website.
Read policyQuestions About a Policy?
We welcome questions from trustees, members, partners, donors, and the public. Get in touch and we will respond promptly.